It is the responsibility of the hirer or member to check the meeting room is to a satisfactory standard to their personal requirements prior to use. It is recommended that the hirer or member arrives prior to use to ensure the meeting room is to their required standard. This may include required use of the meeting room facilities, cleanliness and room temperature. Additional wall heaters are provided to increase the meeting room temperature and operable sash windows to reduce the room temperature. Onsite support staff are available at all times to provide assistance where reasonably necessary.
It is the responsibility of the hirer / member to ensure that all persons that attend the meeting room including themselves conduct themselves in a reasonable and sociable manner to ensure continued quiet enjoyment for other individuals within the premises. Anti-sociable behaviour, shouting or misuse of the facilities or third party equipment may result in the immediate withdrawal of the use of the facilities and withdrawal of any further future use of the meeting room.
Any damage to any of the fixtures or fittings in the meeting room or other common areas of the building by the hirer / member or their guests will be the sole responsibility of the hirer / member and not jointly with their third party guests. Payment for damaged property will be required within 14 days if the hirer / member wishes to avoid recovery action through our legal and debt recovery partners.
Meeting Room Members
For individuals and companies that enroll in our membership scheme, use of the meeting room is strictly limited to meetings only with other persons or lone use for conferencing or private telecommunications. The meeting room may not be used for social gatherings, parties or other non-professional use without expressed written permission of the Service Provider. The meeting room may not be used as temporary accommodation, a hotel, an office work space or workstation in substitution of a typical serviced office without expressed written permission of the Service Provider.
Misuse of our online booking service is strictly prohibited. Members found to be regularly reserving the meeting room on a reckless basis and failing to attend or use the meeting room for its proper purpose may result in membership being cancelled by the Service Provider.
Personal identification information
We may collect personal identification information from Users in a variety of ways in connection with activities, services, features or resources we make available on our Site. Users may visit our Site anonymously. We will collect personal identification information from Users only if they voluntarily submit such information to us. Users can always refuse to supply personally identification information, except that it may prevent them from engaging in certain Site related activities.
Non-personal identification information
We may collect non-personal identification information about Users whenever they interact with our Site. Non-personal identification information may include the browser name, the type of computer and technical information about Users means of connection to our Site, such as the operating system and the Internet service providers utilized and other similar information.
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How we protect your information
We adopt appropriate data collection, storage and processing practices and security measures to protect against unauthorized access, alteration, disclosure or destruction of your personal information, username, password, transaction information and data stored on our Site.
Sharing your personal information
We do not sell, trade, or rent Users personal identification information to others. We may share generic aggregated demographic information not linked to any personal identification information regarding visitors and users with our business partners, trusted affiliates and advertisers for the purposes outlined above.
Your acceptance of these terms
By using this Site, you signify your acceptance of this policy. If you do not agree to this policy, please do not use our Site. Your continued use of the Site following the posting of changes to this policy will be deemed your acceptance of those changes.
Meeting Room Hire
Client’s are required to arrive 30 minutes prior to the commencement of their booking time and date to undertake the administrative procedure of making advanced payment (if they have not already done so) for the hire, to provide the required identification documentation and to check and prepare the meeting room is in a satisfactory and suitable condition for the intended use. Failure to do so and the meeting room not be in a suitable or fit state for the intended use will be at the sole responsibility of the Client. The Client will not hold the Service Provider responsible in any such circumstances should they fail to adhere to this term. This term does not exclude individuals or businesses that are a previous or existing Client of the Service Provider of any other services the Service Provider provides.